File a W-2 or 1099

• 2023 Software Vendor List
• W-2 and 1099 Common Questions
• Application For Extension of Time to File Iowa W-2s or 1099s only available January 1 - February 15

Tax Year 2023 Filing Requirements

Key & Send

Business owners will have the option to manually enter their W-2, W-2G, 1099-NEC, 1099-MISC, 1099-R, and 1099-G information. Forms that are not available for manual key will need to be filed using the file upload method. Only forms listing IA withholding are required to be filed.

W-2 and 1099 Filing Information

About W-2 and 1099 Filing
Businesses are required to electronically file W-2s and 1099s containing Iowa tax withholding for the tax year. Employers may include W-2s and 1099s without Iowa withholding; however, they are not required.

Businesses Without Withholding Permits
If you do not have Iowa tax withholding, you are not required to file W-2s or 1099s. Note: Businesses must register for a withholding permit on GovConnectIowa if you are withholding Iowa taxes on behalf of employees/payees.

Creating a File

If you have the means to create your file, see Electronic Reporting of Wage & Tax Statements and Information Returns for file information and requirements. 

If you do not have the means to create the file internally, you will need to contact a vendor. Software vendors who have registered and tested their products with IDR will be listed on the IDR website. If your software provider is not listed, you will need to contact your provider to confirm if your software is capable of creating a W-2 or 1099 file for the state of Iowa.

The terms "bulk filer" and "service provider" are used interchangeably to describe persons who perform tax reporting and paying services for multiple clients.

Registering as a Bulk Filer

Bulk filers need to be identified as such regardless of the method of filing used. The first step is to register as a bulk filer using GovConnectIowa. Upon completion and submission of the application, the Department will register the applicant as a bulk filer. It could take up to four weeks to process the application. The Department will email information on how to log in and set up to file for clients.

Bulk filers who already have an account will use that same account to file on behalf of their clients. Bulk filers who do not already have an account will need to create their account. 

Bulk Filer Questions & Answers

Creating a File

If you have the means to create your file, see Electronic Reporting of Wage & Tax Statements and Information Returns for file information and requirements. 

If you do not have the means to create the file internally, you will need to contact a vendor. Software vendors who have registered and tested their products with IDR will be listed on the IDR website. If your software provider is not listed, you will need to contact your provider to confirm if your software is capable of uploading W-2 wage statements to the Iowa Department of Revenue.

We recommend using one of the approved software vendors listed on our website to ensure compliance.

The IDR file format is unique to IDR. Uploading the same file you uploaded to the Social Security Administration will result in a file rejection.

Bulk Filer Client Data Files
If you are set up as a bulk filer, you can upload the files of your clients, as well as your own firm.

• IA W-2 1099 e-File Vendor Registration Form 44-047
• Electronic Reporting of Wage & Tax Statements and Information Returns