Record Keeping

Table of Contents

Industry members are required to keep and maintain records for 3 years for each of the following items provided or activities engaged in:

  • Product displays
  • Retailer advertising utensils
  • Consumer advertising specialties
  • Retailer wearing apparel
  • Glassware
  • Tasting
  • Sampling
  • Trade Spending
  • Sponsorships
  • Educational seminars
  • Retail association activities

Each record must state the following information:

  • The name and address of the retailer
  • The date the item was furnished, sold, given, loaned, leased, or rented
  • A description of the item
  • The industry member’s laid-in cost of the item
  • Any charges to the retailer for the item

Commercial records or invoices may be used to meet these requirements provided all of the required information appears on the record or invoice.

Records must be open to inspection during normal business hours of the industry member. Records may be subject to administrative subpoena.

Iowa Administrative Code rule 701β€”1003.16